The right outcomes for the right people.
Data & More delivers different value to every stakeholder in your organisation. Here’s what it means for each role — in plain language, focused on North American business outcomes.
| Role | Primary concern | Key outcomes |
|---|---|---|
| CEO | Protect the brand. Control the risk. Lead with confidence. | Board-ready risk visibility, Proactive breach impact reduction |
| CFO | Quantify the risk. Control the cost. Protect the balance sheet. | Quantified financial exposure, Reduced contingent liability |
| CISO | Shrink the attack surface. Reduce breach impact. Demonstrate control. | Systematic attack surface reduction, Full unstructured data visibility |
| CPO / Privacy Lead | Build defensible compliance. Respond to rights requests. Own the programme. | Operational data minimization at scale, Consumer and data subject rights fulfilment |
| CIO | Govern the data estate. Enable AI securely. Reduce IT liability. | Native Microsoft 365 integration, Copilot-ready data estate |
| Data Owner | Know what you’re responsible for. Act confidently. Stay compliant. | Automatic identification of your data, Simple guided review |
Chief Executive Officer
Protect the brand. Control the risk. Lead with confidence.
For a CEO, data risk is a board-level concern. A breach doesn’t just trigger regulatory fines — it damages customer trust, derails strategic initiatives, and consumes executive bandwidth at exactly the wrong time. In North America, the stakes are rising: CCPA, Canada’s Bill C-27, and state-level privacy laws are creating an environment where data governance is a competitive differentiator, not just a compliance checkbox. Data & More gives you the visibility and control to stay ahead of that curve — without needing to understand the technical details.
Board-ready risk visibility
Real-time dashboards convert your unstructured data risk into measurable KPIs — breach exposure in dollars, compliance trajectory, and remediation progress — so you can speak to data risk at the board level with confidence.
Proactive breach impact reduction
Systematically reducing the volume of unnecessary sensitive data in your environment directly limits the blast radius of any incident. You cut liability before an incident occurs, not after.
Competitive differentiation
Enterprise customers, institutional investors, and government procurement bodies increasingly require privacy governance maturity as a condition of doing business. Data & More gives you proof — not just a promise.
Regulatory confidence across jurisdictions
Whether your business operates under PIPEDA, CCPA, Quebec Law 25, HIPAA, or multiple frameworks simultaneously, a single platform provides defensible governance across all of them.
Sustainable customer trust
Customers don’t read compliance reports — but they notice breaches. Reducing unnecessary data accumulation is the most reliable way to ensure their trust is never at risk.
Chief Financial Officer
Quantify the risk. Control the cost. Protect the balance sheet.
Privacy failures are financial events. PIPEDA and CCPA fines, breach notification costs, class action exposure, and reputational damage all flow directly to the bottom line. In North America, the average total cost of a data breach exceeded $9M USD in 2024 — and most of that cost is attributable to data that had no business reason to exist. For a CFO, Data & More is a risk management tool that turns an abstract compliance obligation into a measurable, manageable financial control.
Quantified financial exposure
The platform translates your unstructured data risk into dollar estimates — how much financial exposure exists in your environment today, broken down by content type, department, and remediation priority.
Reduced contingent liability
Every unnecessary sensitive document is a contingent liability on your balance sheet. Systematic data minimization directly reduces the number of records that could trigger fines, litigation, or notification obligations.
Predictable compliance costs
Automated workflows replace manual compliance reviews. You get consistent, scalable governance without the variable cost of periodic manual audits or reactive breach response.
Audit-ready financial governance
Every data deletion is logged and reportable. When examiners, auditors, or insurers ask about your data governance programme, you have documented, defensible evidence — not anecdotes.
Cyber insurance positioning
Insurers increasingly require demonstrated data minimization practices as a condition of coverage and premium calculation. Data & More provides the evidence portfolio they need to see.
Chief Information Security Officer
Shrink the attack surface. Reduce breach impact. Demonstrate control.
CISOs know that you can’t protect data you don’t know you have. Unstructured data — the email archives, shared drives, and legacy file servers that sit outside every DLP policy — is where the most sensitive information hides and where breaches do the most damage. Data & More gives you the visibility to find it, the workflows to govern it, and the reporting to demonstrate to your board, regulators, and cyber insurers that your security posture is actively improving.
Systematic attack surface reduction
Every unnecessary sensitive document — plain-text credentials, unencrypted PHI, legacy customer records — is a target. Automated deletion workflows systematically eliminate data that has no business reason to remain accessible.
Full unstructured data visibility
Continuous scanning across Microsoft 365 email, OneDrive, SharePoint, Teams, and file shares surfaces sensitive data that your existing DLP tools cannot see. You finally know what you’re defending.
Breach impact containment
When incidents happen, their impact is proportional to the volume of sensitive data exposed. Reducing that volume before an incident is the most reliable way to limit notification obligations, regulatory exposure, and reputational damage.
Audit-ready security governance
Every scan, classification, and deletion is logged. Board reports, cyber insurance renewals, SOC 2 audits, and regulatory examinations all require evidence of active data governance — not just policy documents.
Purview and Copilot security alignment
Data & More integrates directly with Microsoft Purview to ensure sensitivity labels are accurate and complete. Before you deploy Copilot, you need to know what it will have access to — and remove what it shouldn’t.
Chief Privacy Officer / Privacy Lead
Build defensible compliance. Respond to rights requests. Own the programme.
Privacy leads and CPOs are accountable for translating legal obligations into operational reality — and in North America, those obligations are multiplying. PIPEDA, Quebec Law 25, CCPA, CPPA, HIPAA, FERPA, and sector-specific frameworks all impose overlapping requirements around data minimization, individual rights, and breach response. Without automation, building a defensible compliance programme at scale is impossible. Data & More is the operational backbone that makes it achievable.
Operational data minimization at scale
The classify–verify–minimize model translates your legal obligations into automated workflows. Privacy data is identified, routed to data custodians for review, and deleted or archived on a defensible schedule — at enterprise scale.
Consumer and data subject rights fulfilment
When individuals submit access, correction, or deletion requests under CCPA, PIPEDA, or Quebec Law 25, you need a complete inventory of where their data lives. Data & More provides it — across structured and unstructured systems.
Regulatory examination readiness
Every classification, custodian assignment, verification, and deletion is logged and reportable. When the OPC, state AG, or FTC examiner asks for evidence of your privacy programme, you have an auditable record — not a spreadsheet.
Multi-language classification
Personal data in North American organisations doesn’t just live in English. Data & More classifies privacy data in 27+ languages — French, Spanish, and beyond — ensuring your programme covers the full reality of your data estate.
Programme governance across the organisation
Custodian mapping assigns every dataset an accountable owner. Distributed verification workflows scale your privacy programme across business units without requiring a compliance team member in every department.
Chief Information Officer
Govern the data estate. Enable AI securely. Reduce IT liability.
CIOs are responsible for the infrastructure that creates, stores, and processes an organisation’s data — and for ensuring that infrastructure is governable, secure, and aligned with compliance requirements. Unstructured data is the biggest governance gap in most IT estates: it grows continuously, sits outside policy enforcement, and represents a liability that increases with every passing month. Data & More integrates directly into your Microsoft 365 environment to close that gap without disrupting operations.
Native Microsoft 365 integration
Data & More connects directly to Exchange Online, OneDrive, SharePoint, and Teams via app registration in Entra ID — no agents, no proxies, no disruption. Governance is embedded in your existing infrastructure.
Copilot-ready data estate
Before deploying Microsoft Copilot, you need to know what it will have access to across your unstructured data. Data & More maps, classifies, and helps you remediate that data — so Copilot works with clean, appropriate information.
Purview label accuracy and coverage
Data & More identifies where Purview sensitivity labels are missing, incorrect, or inconsistent — and applies corrections at scale. Your DLP and lifecycle management policies only work if the labels are right.
Systematic data lifecycle management
Automated retention and deletion workflows ensure data is governed according to policy without manual intervention. You build once, and the governance runs continuously — reducing the operational overhead of compliance.
IT governance reporting
Dashboards give IT leadership visibility into the data estate: what exists, where it lives, who owns it, and what’s been done about it. Compliance is measurable, not aspirational.
Data Owner
Know what you’re responsible for. Act confidently. Stay compliant.
Under PIPEDA, CCPA, and most North American privacy frameworks, the people who create, store, and manage personal data carry direct accountability for how it is handled. Whether you’re a department head, a project manager, or a team leader, if personal data lives in your files or your team’s email — you own that risk. Data & More removes the guesswork by automatically surfacing what you’re responsible for and giving you a simple, guided way to act on it. Compliance doesn’t have to be a second job.
Automatic identification of your data
The platform scans your mailbox, OneDrive, and shared folders continuously and brings only what matters to your attention. You don’t need to search — it finds the sensitive data you’re accountable for and surfaces it clearly.
Simple guided review
Flagged items are presented in a clear verification workflow. You decide: keep it, delete it, or flag it for your privacy team. No technical knowledge required — just your business judgment about what should exist.
Secure, logged deletion
When you confirm data should be removed, the platform executes a secure, permanent deletion and logs it automatically. You have proof that you acted — which matters when regulators, auditors, or your privacy officer comes asking.
Retention made effortless
You don’t need to know how long every type of document must be kept. Data & More applies your organisation’s retention policies automatically, flagging items that have reached the end of their required life.
Personal accountability, protected
Knowing that your data is continuously governed means you’re never caught off guard by a breach investigation or an access request. Your accountability is visible, documented, and defensible.